Congratulations on finding your Perfect Venue! Your next step is lining up the ‘best of the best’ Wedding vendors for your Day!
Planning your wedding is an exciting journey, but it can also be overwhelming at times. From the florist to the photographer, each vendor plays a vital role in making your day unforgettable. Here’s a guide to help you make the right decisions.
Start with a clear Vision
Before you start contacting vendors, know your budget and your style. Make a list of the vendors you will need for your Wedding Day! Photographer, Caterer, Bakery, DJ or Band, etc.
Set your Budget
Determine how much you’re willing to spend on each vendor. Prioritize what’s most important to you. Also, keep in mind that some vendors may have additional costs, such as travel fees or overtime charges, so be sure to ask each vendor and factor those costs in as well.
Do your Research
Ask for Recommendations from your friends, family, your wedding venue and your coordinator. This feedback can be invaluable in finding great vendors. Narrow down your list to 2 or 3 of each type of vendor and visit their websites. Be sure to check out vendor reviews which can be a wealth of information in helping you choose the vendor that’s right for you!
Schedule Consultations
Once you have your shortlist, set up consultations to discuss your vision, budget, and expectations. This is a great time to see if your personalities mesh - after all, you’ll be depending on them for the most important day of your life and you’ll be working very closely with them throughout the planning period.
Read the Fine Print
Before you sign any contract, read the terms carefully. Make sure you understand what is included in your package, your payment schedule and cancellation policies. Look for additional costs such as travel fees, overtime charges or other costs you may not be aware of to be sure you thoroughly understand the contract.
Trust your Gut
If a vendor just doesn’t feel right, then they may not be the right fit for you. Ask all the questions you want answered and make sure you have a clear understanding of what each vendor offers. If a vendor doesn’t meet your specific needs keep looking until you’re sure you’ve found the vendor that is perfect for YOU!
Stay Organized
Keep notes using a wedding planner or spreadsheet with vendor contact information, contract details and payment information. Deadlines, expectations and any other important details discussed with each vendor should be kept organized in writing.
Book Early
Great vendors book about a year in advance, especially during peak wedding season. Once you know you have found the right vendor for you, don’t hesitate to lock them in.
Communicate Clearly
When you have locked in your vendors, keep open and clear communication with each one. As your wedding day approaches, share timelines with everyone so that you’re all on the same page. This ensures your wedding day goes smoothly.
Final Thoughts
Finding the right vendors can take time; however, don’t get discouraged, all your efforts will be well worth it. Choosing the vendors that are right for you will help you be able to relax and enjoy your most special day. Remember, your wedding day is a celebration of your love story, and the right team will make your story come to life as the wedding day of your dreams!!