Rock Bottom Pond Policies

Welcome to Rock Bottom Pond! We are committed to providing a beautiful and seamless experience for all our guests. Please review the following policies to ensure a smooth event.

1. Booking & Payments

• A signed contract and a non-refundable deposit of $500.00 are required to secure your date.

• One-half of the balance is due 60 days before the wedding, and the full balance must be paid 30 days before the wedding

• Payment for Corporate & Other Special Events per event contract.

• Any changes to the event date are subject to availability and may incur additional fees.

2. Venue Use & Time Limits

• Event rental includes access to the venue as designated in Wedding Packages. Access for Corporate & Other Special Events per event contract.

• Additional time may be available for an extra fee.

• All events must conclude by 11 PM to comply with local noise ordinances.

• Maximum capacity 175 guests.

3. Catering & Alcohol

• Catering clean up refundable deposit of $500

• Caterers MUST follow catering policies as outlined in the contract.

• Caterers are responsible for removing all catering-related trash and placing it in designated areas.

• Alcohol must be served by a licensed bartender, and BYOB is not permitted.

• Events serving alcohol require an alcohol rider attached to the One-Day Event Liability Policy (see Section 9).

• Bartenders are responsible for removing all bar-related trash and placing it in designated areas.

• A security officer is required for events serving alcohol.

4. Décor & Setup

• Decorations must not damage the venue (no nails, tacks, or open flames).

• All décor must be removed by the end of the rental period.

• Confetti, glitter, and artificial petals are not allowed.

5. Guest & Vendor Conduct

• Guests and vendors must respect the property and follow venue guidelines.

• Any damages caused to the property will be the responsibility of the event host.

• Smoking is only permitted in designated areas.

• Guests who overindulge in alcohol consumption will be refused further alcoholic beverages.

6. Parking & Transportation

• On-site parking is available for up to 100 vehicles.

• Shuttle services are recommended for larger events.

• Vehicles left overnight must be removed by 11 AM the following day; the gate will be open at 9 AM.

7. Weather & Backup Plans

• Outdoor events should have a backup plan in case of inclement weather.

• The venue is not responsible for weather-related cancellations.

8. Cancellations & Refunds

• Deposits are non-refundable.

• Cancellations made 30 days before the event may qualify for partial refunds.

• Rescheduling is allowed with prior notice and subject to availability.

9. Liability & Insurance

• We require a One-Day Event Liability Policy for all events.

• Events serving alcohol must include an alcohol rider on the liability policy.

• Event hosts must provide proof of liability insurance.

• Rock Bottom Pond is not responsible for lost or stolen items.

By booking an event at Rock Bottom Pond, you agree to abide by these policies. For any questions, please contact us at 803-438-9788.